MINUTES OF THE
ORDINARY MEETING OF THE SAID COUNCIL HELD IN THE
OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 20th FEBRUARY 2017
Present were :- Cllr
B Lloyd Chairman
Councillors :- D Richardson
AGENDA ITEM 1-
Apologies received from Cllrs. G Pugh, M Richards & M
AGENDA ITEM 2 – CHAIRMAN’S
Cllr Lloyd wished to thank the Aberdyfi Players for the
superb pantomime, considered to be possibly their best yet. The Clerk is to
write a letter of congratulations.
The St Peter’s Church service and blessing, conducted by the
Bishop of Bangor, was attended by a number of Councillors and was well received
AGENDA ITEM 3 –
ORDINARY MEETING 12TH DECEMBER
It was agreed that the amended minutes were a true and
accurate record of the ordinary meeting.
PROPOSED by Cllr
Owen and SECONDED by Cllr Fowles
AGENDA ITEM 4 –
ORDINARY MEETING 23RD JANUARY
It was agreed that the minutes were a true and accurate
record of the ordinary meeting.
PROPOSED by Cllr
Richardson and SECONDED by Cllr
AGENDA ITEM 5 - MATTERS
The Clerk has spoken with Alun Wynn Jones regarding the future of the
public toilets. He has implied that the closure plans have not been shelved, as
understood, but only been postponed. The Clerk has asked about this Council
investing funds towards cleaning. There is no problem as long as any contractor
has the appropriate health and safety certification. Louis Hiatt has been
approached by the Clerk and he is in the process of forwarding necessary
paperwork in order that negotiations can proceed.
Cllr Richardson felt that that Louis Hiatt should be commissioned to
carry out a thorough clean pre-season. In the context of a pre-season ‘super
clean’ of the toilets, Cllr Jones observed that the toilets were as clean as
any other in the area. Cllr Richardson felt
that there was room for improvement and that Aberdyfi’s toilets should be
better than, not as good as, other toilets.
Proposed Cllr Richardson Seconded
The motion was carried unanimously and that AA&I should fund the
The Clerk visited the
school building two weeks ago to find the building empty and that Willmot Dixon
appear to have vacated without notice.
After enquiries by the
Clerk it was discovered that Willmot Dixon no longer has any contract in Wales
and their entire Welsh operation has closed down. They also now trade under a
different company name – Fortem.
will be settled after discussions with their Operations Manager John Tucker in
Swansea. The Clerk confirmed that he had agreed with Fortem that they would
settle the three invoices for November, December and January.
CL/102/(21.11.16) Storm drains
The Clerk has
had a meeting with local inspector Euan Richards of Gwynedd Highways to discuss
the problem of the storm drains. Once again promises have been made that they
will all be sorted ‘soon’.
Cllr Jones observed that the
storm drain on Balkan Hill was still causing problems. Cllr Richardson also commented on Church
Street storm drains.
The Clerk reported that he had
suggested to Gwynedd that pre-planning would pay dividends. Cllr Owen had
spoken with Euan Richards at Dolgellau about the matter. The Clerk will take
photographs and forward to Gwynedd.
CL/102/(21.11.16) Aberdyfi car park
The Clerk has
forwarded photographs of both car parks to Gwynedd’s Colin Jones clearly
showing the neglected state of both. A request was made to address the
situation without delay. There was general agreement that Gwynedd were not giving
credence to this Council’s concerns.
2017/18precept request – £31,510 - has been lodged with Gwynedd Head of Finance
CL/129/(21.11.16) Appointment of Internal Auditor
The Clerk has
advised John Roberts of his re-appointment as internal auditor.
and Williams conducted an internal review of the accounts on 3rd
February. The accounts were found to be 100% accurate.
CL/134/(23.01.16) Gwelfor Road
The Clerk has
advised highways of the Gwelfor Road surface problems
CL/140/(23.01.16) Business rates
will prepare an article/letter to highlight the threat posed to our
business/retail community by the new business rates, which take no account of
seasonality. Nandora, Costcutter and the Dovey Marine businesses will be used
to illustrate the enormity of the problem. Given the swell of opinion against
the new rates, it is hoped that our efforts will prove helpful. Neil and Christine Hamilton have given their
support and visited the village on Saturday 4th February for a
photocall and try to gain a greater understanding of the problem.
Cllr Owen had
spoken with many businesses regarding the problem and met with Liz Saville
Roberts at a meeting in Penrhydeudraeth to discuss how best to combat the
problems which will result from such excessive increases. There was particular
concern regarding the impact on farmers who have been encouraged to diversify
and are now being hit by the imposition of business rates.
Cllr Lloyd also expressed his concern
over the lack of understanding of the seasonal
nature of businesses such as those on Aberdyfi.
CL/140/(23.01.16) Neuadd Dyfi
Cllr Lloyd circulated Des George’s
three page document outlining the current state of play regarding the Neuadd
Dyfi and more importantly, its future. Cllr Lloyd commended Des for his report
and now was the time to plan for the future of the Neuadd Dyfi, without Des
George, who at some stage will retire from his leadership role. Cllr Williams
concurred and observed that the longer the issue was ignored the greater the
potential problem and that planning for the future was a matter of some
urgency. Cllr Owen agreed and that perhaps a financial ‘safety net’ might be
considered, if only in the short term in the case of Des’s indisposal.
Cllr Richardson voiced his
concern regarding the tendering process for the vacant TIC building and asked
how the tender had been advertised. The Clerk informed the meeting that he had
made enquiries, of Snowdonia national Park, given the concerns of a number of
Aberdyfi residents. He had been informed that the tender had been advertised
only in the Daily Post. This Council has been led to believe that the Ice Cream
shop was to take it over, from 2018, the delay due to the installation of
appropriate utility provision.
AGENDA ITEM 6 – ALLOTMENT TENANCY RULES
The issue of whether applications
for Gwelfor Road Allotments should be eligible only from Aberdyfi residents was
raised at the last Council meeting. The Clerk has checked the allotments
application form regarding the question regarding whether allotment holders
have to be residents of Aberdyfi. The wording is somewhat ambiguous, stating:
“Name of applicant (see note
above) (please print) ……………………………………………..
Address of applicant:
Tel. Number(s) ………………….e-mail…..……………………………
Period of Residency in
Do you have the tenancy of
any other allotment gardens in Aberdyfi or elsewhere? YES/NO
If Yes please give details
(including whether you intend to surrender this if allocated an allotment
garden at Gwelfor Road)………………………….………
After some discussion, Council agreed with Cllr Williams’
suggestion that ‘priority will be given to residents of Aberdyfi’. The revised
application form wording will be presented at the next Council meeting, as an
agenda item, for approval/amendment as appropriate.
AGENDA ITEM 7 – PRE
ELECTION PUBLIC MEETING
The date for the pre election meeting is Tuesday 28th
February, 6.30 to 8.30 and the Neuadd Dyfi has been booked. Cllr Lloyd
requested Councillors to make every effort to attend. Avril Richards will be
asked if she could attend in the context of her extensive knowledge of the
Cllr Owen is under the impression that by 18th
March all Councillors will cease to be in office. The Clerk is to check this
AGENDA ITEM 8 – COPPERHILL
STREET TREE REMOVAL
Cllr Lloyd confirmed that the Clerk has been advised by Cae
Argoed’s Marian Billingham that the tenants and owners have agreed to fund the
removal of the Macra Carpa trees on Copperhill Street. The tenants and owners
(16 in total) have agreed to donate 245.00 each towards the removal cost. This
will be supplemented by 245.00 each from Bob Hall and their two neighbours, and
the four garage owners have also agreed to give 245.00 each.
The cost has been quoted at 4575.00 + VAT, not including the
cost of chipping and cut logs removal. The work has been estimated to take 5
days and can be completed without road closure. Possible date for the work is
sometime in March.
The Clerk confirmed that no work will be instigated until
all monies are in place and that there is no cost implication for this Council.
AGENDA ITEM 9 -
GWYNEDD COUNCIL REPORT
Cllr Owen noted that the 2nd March full Gwynedd
Council meeting would be the last until after the elections.
He commented on the fact that there could well be some
far-reaching changes over the coming Gwynedd County Council term, particularly
in respect of the planned boundary changes and the probability of ‘cloistering’
for small Community Councils.
Although the re-surfacing work on the Aberdyfi to
Machynlleth was welcome, it had caused some commuting problems. Network Rail
had largely completed the cutting clearance, which had exposed the poor state
of large sections of stone walling, with clear implications regarding safety.
It is understood that the financial responsibility for this work was with
Network Rail, but Gwynedd Highways would be responsible for the build.
Cllr Richardson raised three issues for Cllr Owen.
An ambulance was called, by a Richardson family
member, at 07.15 to attend Bryn Crug and take a patient to Bronglais Hospital.
The ambulance arrived from the ambulance station in Tywyn, after 40 minutes.
When Councillor Richardson enquired why such a long delay, the response was
that the ambulance crew had been on breakfast break. He felt that this was
The green waste bin at Bwtri Blasus, which is
now under new ownership, is stored on the pavement, which has resulted in
complaints from some people. The question is, where else could the bin be kept,
as space in Aberdyfi is at a premium?
Cllr Richardson expressed his concern at the
A493 in the village, largely without pavement for pedestrians, which is now
having to cope with larger and faster vehicles, both commercial and
non-commercial vehicles. He feels that the speed limits should be reviewed and
that formal application should be made to Gwynedd.
by Cllr Richardson & seconded by
Owen was aware that the residents in the vicinity of the Neuadd Dyfi had
jointly forwarded a letter of complaint to the authorities regarding speeding
and that the matter must not be allowed to rest.
Lloyd had recently heard that Llys Cadfan was due to close. Cllr Owen was able
to confirm that this was incorrect information and that the facility was going
to benefit from considerable investment, including the addition of five new
bedrooms. The money was coming from the Welsh Government and Gwynedd Council.
Owen informed the meeting that he understood that there was going to be a
public enquiry regarding the issue of the construction of a roundabout on the
new Dyfi Bridge development. Cllr Lloyd was able to confirm that a response
from the Police Commissioner regarding
this Council’s concern over the roundabout had confirmed that he would support
our demand for a roundabout. NB See
further the letter from Ken Skates to Lord Dafydd Ellis Thomos under
AGENDA ITEM 10 -
Allow use of white render and
amend finish of doors and windows
AGENDA ITEM 11 – TREASURER’S REPORT
The Treasurer’s report for January was accepted and minuted
as a true record
PROPOSED by Cllr Owen
SECONDED by Cllr Jones
AGENDA ITEM 12 - COMMITTEE REPORTS
Cllr Owen reminded the meeting that if anyone had any
matters to raise for the next Harbour Consultative Committee meeting next
Tuesday 28th February, to advise accordingly.
In response to a question from Cllr Davies regarding the
Wharf repair project, Cllr Lloyd was able to read an e-mail from Gwynedd’s
Hannah Joyce to the Clerk asking for assistance regarding the identification of
potential match funders, as £500,000 is required.
Cllr Williams pointed out that the wharf was a flood defence
as well as a community and commercial asset, which might impact the financing
of the project. He also pointed out that the sacrificial anodes had proved
successful in stemming some of the steelwork rusting.
Cllr Williams had attended the opening of Aberdovey Gold
Club 12th Green on behalf of the Council. The event was deemed a
great success and the Welsh Government Minister Ken Skates proved to be widely
regarded as a worthy and enthusiastic guest.
AGENDA ITEM 13 – CORRESPONDENCE
Advice Mid Wales Request for funding
Kidney Wales Request for funding
Gwynedd Council Advice of work to commence resurfacing
of pavements on Treflan
Gwynedd Council Harbour Consultative meeting next
Tuesday 28th February, 10.30 at the Neuadd Dyfi
Literary Institute Letter advising no rent increase on
either Council office or storage area on ground floor.
One Voice Wales Meirionydd Area Committee meeting to
be held on 23rd February, 7.00, Free Library Dolgellau
Electoral Commission Advising of review consultation period, 10th
February to 31 May
Arfon Jones, Letter of support for the
roundabout on the new Dyfi
Police Commissioner Bridge project, at the junction of the
Machynlleth Dolgellau Road and the Aberdyfi road
Meirionydd Young Farmers Request for funding
Ken Skates/ Dyfi Bridge progress report
Teach Outdoors Proposal from Jo Clanfield for Beach
Ranger Aberdyfi, addressed to Community Council and AA&I.
Cllr Davies expressed reservations
supporting a commercial event. Cllr Fowles felt that the event would benefit
the community during the season. Cllr Owen felt that the idea should be
supported. Cllr Davies suggested that perhaps the charging element might be
removed and make it an event sponsored by the community. Cllr Williams accepted
the premise but that care should be taken. The matter would be discussed at
Community Health Council Events planned for north Wales
regarding older persons’ mental health care
Gwynedd Council e-mail from Hannah Joyce regarding
match funding for Aberdfi wharf redevelopment
DEWIS Cymru Introduction to a new wellbeing
director and questionnaire
One Voice Wales One Voice Wales/SLCC event 12th
July, Ewloe Flintshiire.
Boundary Commission Wales Consultation period 28 February to 27
Children’s Therapy Centre Cerebral Palsy request for funding
One Voice Wales e-mail advising of webinar on
Governance in Community and Town Councils
AGENDA ITEM 14 - PUBLICATIONS
AGENDA ITEM 15
Cllr Richardson wished to note what good job the new
footpath maintenance team were doing in the village, with special mention
regarding the Penhelig path.
Cllr Fowles asked for confirmation that this Council would
support the National Eisteddfod in Anglesey by donating £100.00. Clerk will
Cllr Williams asked about the insured liability issues
regarding the Copperhill Street trees removal programme. The Clerk confirmed
that he had liaised with all parties and that he would in turn discuss the
matter with AON Insurance to seek clarification.
Cllr Davies asked about the road by Rhowniar being in poor
condition, and whether it was temporary. Cllr Owen said that it was a matter of
which Highways were aware.
Cllr Jones suggested that enquiries should made regarding
the asbestos content of the old water mains piping along the Tywyn Road.
Cllr Lloyd suggested that the next Council meeting should
take place on Monday 24th April, as 17th April is Monday
Bank Holiday. This was agreed.
AGENDA ITEM 16
ITEMS FOR PRESS RELEASE ·
Pantomime thank you
Pre-Election open evening 28th
125 years of Golf Club
There being no further business the meeting closed at 8.45pm